Skills & Experience

• Minimum 7 years of experience in facilities management or maintenance operations
• Preferably within the education sector. Experience managing projects
• Contracts
• Procurement
• And operational teams.

Job Description

Position Overview:

The Facilities and Maintenance Manager is responsible for overseeing the smooth operation, safety, and functionality of all school facilities within the education group. This role involves strategic management of maintenance services, procurement related to facilities, compliance with municipal and safety regulations, and development projects. The manager ensures all operational functions run efficiently, covering maintenance contracts, facility upgrades, procurement of essential maintenance supplies, and licensing.

Key Roles and Responsibilities:

1. Maintenance Contracts and Facility Operations:
   • Develop and manage annual maintenance contracts for key systems, including HVAC, fire safety, plumbing, and electrical services.
   • Coordinate with service providers to ensure prompt and quality maintenance for school buildings and infrastructure.
   • Oversee the timely execution of preventative and corrective maintenance tasks to ensure compliance with safety standards and minimize disruptions.
2. Facilities Procurement Management:
   • Oversee all procurement activities related to maintenance, repairs, and facility upgrades.
   • Manage vendor selection, negotiation, and contract execution for maintenance-related goods and services.
   • Collaborate with the finance department to maintain budgets and ensure cost-effective purchasing aligned with operational needs.
   • Ensure all procured items meet safety and quality standards relevant to educational facilities.
3. Licensing and Regulatory Compliance:
   • Ensure school premises comply with fire safety, health, and municipal regulations.
   • Manage the renewal and acquisition of necessary facility licenses, including fire, municipality, and building safety certificates.
   • Liaise with government entities and relevant ministries regarding inspections and approvals for facilities and operations.
4. School Development and Expansion Projects:
   • Participate in the evaluation and purchasing of new schools or facilities as part of the group’s expansion plans.
   • Plan and oversee facility upgrades, renovations, and new construction projects in coordination with contractors and school administration.
   • Ensure project timelines align with the educational schedule to avoid disruptions to the learning environment.
5. Operations Contracts (Transport, Cleaning, and Other Services):
   • Manage operational contracts, including student transportation services and cleaning staff agreements.
   • Coordinate with vendors to ensure high-quality service delivery, compliance with safety protocols, and efficient contract performance.
   • Monitor transportation fleet maintenance and ensure that vehicles comply with safety and legal requirements.
6. Team Management and Leadership:
   • Lead and manage a team of technicians, maintenance staff, and external contractors to ensure efficient operation.
   • Develop team capabilities through training, mentorship, and performance appraisals.
   • Establish a collaborative work environment that promotes teamwork and professional development.
7. Budgeting and Financial Oversight:
   • Prepare and manage annual budgets for maintenance and facility operations.
   • Monitor expenses and ensure alignment with approved budgets.
   • Identify cost-saving opportunities while maintaining the quality of service.
8. Safety and Risk Management:
   • Conduct regular risk assessments of facilities and implement safety improvements.
   • Ensure that all facilities and equipment are safe for students, staff, and visitors.
   • Respond to emergencies promptly and coordinate with relevant stakeholders to resolve issues efficiently.
9. Stakeholder Engagement and Reporting:
   • Collaborate with school administrators, principals, and board members on facility needs and improvements.
   • Provide regular reports to senior management on the status of facilities, ongoing projects, and budget utilization.
   • Coordinate with parents and staff regarding transport schedules and any facility-related issues.